Understanding Condition Inspection Reports in BC
Whether you’re moving in or moving out of a rental unit in British Columbia, completing a Condition Inspection Report is a key legal step that protects both tenants and landlords. This simple but essential document captures the condition of the property and helps determine responsibility for any damage at the end of the tenancy.
Under the Residential Tenancy Act, it is mandatory to complete and sign this report at both the start and end of a tenancy.
What is a Condition Inspection Report?
A Condition Inspection Report documents the state of a rental unit when a tenant moves in and again when they move out. It records details such as cleanliness, existing damage, and the general condition of each room, appliance, and fixture. Both the tenant and landlord participate in a walkthrough and sign off on the report to confirm their agreement.
This report is not just good practice, it’s a legal requirement. Failing to complete it can result in serious consequences, especially when it comes to security and pet damage deposits.
When Is It Required?
Landlords must offer the tenant two opportunities to attend both:
A move-in inspection, completed before or when the tenant moves in.
A move-out inspection, completed after the tenancy ends or after a notice to end tenancy has been given or received.
Both inspections must be documented using the official RTB Condition Inspection Report form, available from the BC government website.
Why It Matters
Condition Inspection Reports are critical when it comes to the return (or deduction) of security deposits. If a landlord fails to complete a move-in report, they may lose the right to make deductions from the deposit, even if damage has occurred. Likewise, if the tenant refuses to participate in the move-out inspection without good reason, they may weaken their ability to dispute any deductions.
The report can also be used as evidence in dispute resolution processes handled by the Residential Tenancy Branch (RTB).
What Should Be Included?
The report should clearly outline:
The condition of walls, floors, windows, appliances, and fixtures in each room
Any visible damage or cleanliness issues
Notes from both the landlord and tenant
Signatures and the date of inspection
Supporting the report with photos or video evidence is strongly recommended. Both parties should receive a signed copy.
What If One Party Doesn’t Participate?
If the tenant refuses to take part after being offered two chances, the landlord can proceed with the inspection alone but must document their efforts to involve the tenant.
On the other hand, if the landlord doesn’t complete the report at move-in, they may not be legally entitled to withhold any part of the deposit unless the tenant agrees in writing or the RTB rules otherwise.
Condition Inspection Reports are one of the most effective ways to prevent disputes at the end of a tenancy. They provide clarity, accountability, and peace of mind for both landlords and tenants. By ensuring the report is completed properly and on time, everyone benefits from a fair and transparent process.
Make sure to use the official RTB forms, schedule inspections with notice, and keep copies of everything - a few simple steps that go a long way in protecting your rights.
This article provides general information and does not constitute legal advice. Residential tenancy laws in British Columbia can change, and individual circumstances vary. Always consult the Residential Tenancy Branch or a qualified legal professional for advice specific to your situation, and refer to the most current legislation and official RTB forms before making any decisions.
